We are women-owned and operated, with nearly 50 years of expertise as a leading environmental solutions provider, focused on infection prevention for complex facilities. As a local, privately held company, we are agile and can maneuver quickly to support the needs of our people and clients.

Our goal is to become a trusted partner, not outsourced vendor.

One of our greatest strengths is our Culture of Caring. From our CEO to the front-line staff, Servicon embodies our vision of creating healthy environments for people to thrive. This results in greater client satisfaction and healthier outcomes. Meticulous adherence to infection prevention standards interwoven with compassionate service delivery is the key to success.

Servicon focuses on three essential elements for establishing a Culture of Caring and Excellence: People, Programs, and Performance. These components represent our strong value alignment, positively impacting patient care, infection prevention, and throughput.

At Servicon, we recognize that our people are our greatest asset. We are seeking an Executive Assistant & Strategic Partner to join our leadership team and play a pivotal role in shaping the future of our company. This is more than just an administrative position; it’s an opportunity to be a key contributor to our 10-year vision and work directly alongside our Executive VP to drive strategic initiatives and organizational success.

In this unique role, you’ll gain invaluable exposure to executive-level decision-making, build a strong network across the organization, and have a direct impact on our business outcomes. If you are a proactive, results-driven individual who thrives on supporting leadership and influencing change, this is the perfect opportunity for you.

If you’re ready to be more than just an assistant, and are eager to leverage your strategic thinking and organizational skills to help shape the future of Servicon, we encourage you to apply and become a critical part of our dynamic team.

Key Responsibilities:

• Scheduling: Manage and coordinate the Executive VP’s calendar, group activities

• Board Work: Prepare materials, coordinate logistics, and ensure smooth communication for board meetings, including tracking action items and following up on deliverables.

• Meeting Coordination: Prepare agendas, take notes during Executive Leadership meetings, and ensure effective communication.

• Note Taking & Transcription: Take notes during onboarding, update people notes in Teams, and transcribe key meeting takeaways into actionable tasks.

• Email & Communication Management: Filter emails, draft/respond to emails, facilitate introductions, and manage office voicemail.

• Team Outreach: Coordinate employee engagement efforts and collaborate on account trends.

• PR & Content Support: Review articles/bios, collaborate on LinkedIn/Facebook posts, and design dynamic PowerPoint presentations.

• Administrative Support: Oversee billing instructions, job setup forms, and other administrative tasks to ensure timely responses.

• Learning & Knowledge Management: Organize and distribute key learning materials and scan for relevant updates.

Qualifications:

• Strong passion for emerging technologies, particularly AI.
• Excellent written and verbal communication skills.
• Proven ability to manage social media presence and create engaging content.
• Experience in crafting newsletters and blogs.
• Ability to thrive in a fast-paced, dynamic environment.
• Exceptional attention to detail and adaptability.
• College/University degree preferred, or equivalent work experience.
• Minimum of 5 years’ experience as an executive assistant to senior management in a fast-paced office environment.
• Tech-savvy; proficient in MS Office 365 programs and CMS systems with demonstrated experience creating presentations for executives (UKG, iCIMS, One Note, Chrome River, SharePoint, and Salesforce experience a plus).
• Advanced proficiency in Excel required to create and manage complicated spreadsheets.
• Strong calendar and business travel management experience required.

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This is an incredible opportunity for someone looking to grow in their career and be part of a dynamic, visionary company that is setting the standard in the cleaning services industry.